Privacy Policy

Simply Searching Privacy Policy
1st June 2009

The Simply Searching website at www.simplysearching.co.uk is operated by Simply Searching Limited (registered number 06691412) whose registered offices are at 4 The Promenade, Peacehaven, East Sussex, BN10 8QF, United Kingdom. Your use of this website is subject to and governed by this policy. Please read it carefully.

The privacy of your data is one of the corner stones of Simply Searching fundamental beliefs and we have prepared this privacy policy to be as easy to understand, concise and as simple as possible.

The terms "you", "your" and "yours" when used in this Privacy Policy mean any user of this website. The term "Personal Data" refers to personally identifiable information about you, such as your name, postal address, e-mail address or telephone number.

Your participation

By signing up to Simply Searching you agree to share certain Personal Data about yourself to other members of this service.

Information available to other members [and event organisers] will not identify you personally by name and is more about your general geographic location, appearance, hobbies and interests and a picture to represent your likeness.

We encourage you to share this so that other people can find you within the system. Once signed-up it is your preference whether you appear in searches or not and you can still organise events and activities.

Any information you provide to Simply Searching Limited by way of Personal Data, such as email address, postal address etc, is for use by the back-end administration of the system to process your membership and is not accessible to other members or event organisers in any way.

[The Simply Searching website gives members and event organisers a mechanism to connect with each other, for example, a member will search for an activity and find an event organised by an event organiser. The member and event organiser will connect with each other about the event via the website. Any event organiser or member organising an event will obtain your name via the website. Your name and any other Personal Data you provide to event organisers (or members who are businesses) whether directly or via this website is outside the terms of this Privacy Policy and is governed by the privacy policy of the event organiser (or member) concerned.]

Use of your information

[We use your Personal Data for the purpose of providing you with the Simply Searching website and to personalise and continually improve your experience on our website. We use your Personal Data for the purpose of fulfilling your subscription order and notifying you of matters affecting your account, such as reminding you when your account is about to expire, emailing you your password when you send us a forgotten password request, emailing you confirming your sign up to an event, validating your account, emailing you updates regarding an event you have signed up to and enforcing our terms and conditions.

We will only ask for data that is adequate, relevant and not excessive for these purposes. Where we send you information for any of these purposes, it may be sent by e-mail[ or post].

Cookies

We only use cookies to maintain your session whilst you are logged into the system so that you do not have to log back in for each part of the site that you visit. These are temporary cookies that remain in the cookies file of your browser until deleted. Cookies by themselves cannot be used to discover the identity of the user. A cookie is a small piece of information which is sent to your browser and stored on your computer's hard drive. Cookies do not damage your computer. You can set your browser to notify you when you receive a cookie. This enables you to decide if you want to accept it or not. Or you can switch off cookies (see the "Help" section of your browser) but some of the functions of the service may not be available to you[ and you will be asked for your login details to access each part of the website].

Protection of your information

The security of your personal information, such as email address, postal address etc, is of paramount importance to us which is why this data is held in secure back-end databases which are protected by encryption and hardware specifically designed for the task.
Our servers and databases are regularly checked, patched and tested to ensure they are operating properly.

Disclosure of your Personal Data

Your Personal Data may be transferred or shared with third parties who process Personal Data on our behalf, in accordance with this purposes for which the data was originally collected (including the purposes set out in this Privacy Policy), of for purposes to which you have subsequently consented. For example, a third party takes your payment on our behalf. These third parties have access to Personal Data needed to perform their functions, but may not use it for other purposes.

We will not share, sell, rent, hire or give your Personal Data to anyone else, except that we may share, transfer or disclose the information in our databases and server logs to comply with a legal requirement, for the administration of justice, interacting with anti-fraud databases, to protect your vital interests, to protect the security or integrity of our databases or this website, to take precautions against legal liability, or in the event of our sale, merger, reorganisation, dissolution or similar event. We will inform you of any such transfer or disclosure as required by law.

Links to other sites

We and the event organisers may add external links to other related websites. We will certainly try to link to websites that maintain the same high regard for privacy on the internet as we do; however, we are not responsible for the content that may be on such linked sites. Additionally, the existence of any external link does not suggest that Simply Searching endorses the linked company, club or organisation. We encourage you to read the privacy policy and terms of use of such linked sites.

Changes to this Privacy Policy

We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services. Because of these ongoing changes, changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change, we will notify you and the local data authority where required by law of the changes. We encourage you to check this page frequently

Keeping your Personal Data accurate and up to date

You can freely update or delete your profile on your account which will change or delete the profile on public view on our website. However, we will hold further Personal Data which is not on public view. Upon receipt of your written request and enough information to permit us to identify your Personal Data, we will disclose to you the Personal Data we hold about you, for which we may make a charge up to the maximum as allowed by applicable law. We will also correct, amend or delete any Personal Data that is inaccurate and notify any third party recipients of the necessary changes. You may update any information you have given to us by contacting us at the addresses given below. Unless you tell us to delete your Personal Data, your Personal Data will be retained for as long as it is necessary to carry out the purpose(s) for which it was collected. Requests to delete Personal Data are subject to any applicable legal and ethical reporting or document retention obligations imposed on us.

Removing yourself from the subscription service

You may unsubscribe to the subscription service or remove yourself as an event organiser at any time by notifying us using your 'my details' page. All communications forming part of the service will cease from the date when the termination of the subscription becomes effective.

Collection and use of children’s personal information

Simply4Teenz is intended for use by children between the ages of 13 and 17 and Simply4Kidz is intended for children between the ages of 4 and 12. However, we do not knowingly collect any personal information from children. Children of all ages may search the Simply4Teenz and Simply4Kidz website as appropriate to their age. Children may not subscribe as a Member to the Simply Searching website. We encourage parents to be involved with all of their child’s online activities and to read our "Information for Parents" page.

Contact us

We welcome comments about this Privacy Policy. If you have any questions about this Policy or any part of our service, you may contact us using the Contact Us form on the website or by writing to us at the above address. Any feedback will be stored at the above address.